Henderson Lawyers Ltd (the Company) is committed to protecting the privacy of your personal information. For the purpose of applicable data protection law, including the Data Protection Act 1998 and, from its entry into force on 25 May 2018, the General Data Protection Regulation (Regulation (EU) 2016/679) (together, DP Law), the Company is the data controller. You will see the Company referred to as Henderson Lawyers Ltd on the site. Our Privacy Notice explains what we do with any personal information which we collect from you, including when you use our website(s) and when you interact with us in other ways offline. If you have any questions regarding our Privacy Notice, please contact at email@example.com.
This Privacy Notice explains how we collect, use and disclose personal information about you when you visit the site and when you contact us, whether by e-mail, post, fax or telephone using the contact options on the site.
What Type of Personal Information Do We Collect?
The personal information we collect from you is used primarily to enable us to provide the specific service you require and to help process any claim securely.
Personal information can include the following:
- Your title, forename and surname.
- Your personal or work-related (depending on which you choose to submit) e-mail address.
- Your personal or work-related contact details (depending on which you choose to submit) such as your telephone number(s) and postal address.
- Your date of birth.
- Your bank details, including your bank name and address, sort code and account number.
- Your credit card details including card number and card type.
- Details of any financial transactions which may constitute the value of a claim.
- Details of any building work you may have undertaken on your property including photographs.
- Your contact and marketing preferences.
- If you take a survey or interact with us in various other ways – demographics information and information about subjects that may interest you.
- Information necessary for legal compliance.
- Where you “like” us or make posts on our pages on social networking websites, such as Facebook, Twitter, YouTube and Instagram.
Personal information can also include special categories of personal data. This is data about your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, and data concerning your health, sex life or sexual orientation. The Company will not collect or use any data of this type.
The Legal Basis for Our Use and Other Processing of Your Personal Information
This will include (as relevant):
- Processing your personal information so that we may perform our obligations with you.
- Processing for legitimate interests provided these are not overridden by your interests and fundamental rights and freedoms (this includes our own legitimate interests and those of other entities and branches in our company). For example, this is relevant when we use and process your personal data to deal with our legal and regulatory and internal governance obligations; and in addition/together with the processing condition described above (“Legitimate Interests”).
- Processing which is necessary for compliance with our legal obligations laid down by European Union law (where relevant) and by English Laws applicable to us in the United Kingdom (“Our Legal Obligations”).
- Your consent may also be a lawful reason for processing your personal data in certain cases (“Your Consent”). This means your freely given, specific, informed and unambiguous consent which may be collected from you, for instance: when you agree to receive marketing communications from us or when you agree to take part in surveys or market research (as relevant). You should be aware that you are entitled under DP Law to withdraw your consent where you have given it to us at any time. If you do this and if there is no alternative lawful reason for us to rely on to justify our use or other processing on your personal data, this may affect our ability to provide you with some of our services.
In summary, we need certain categories of personal data in order to provide you with our services. Certain other personal data is processed for our Legitimate Interests in cases where this does not result in prejudice to you. Certain other personal data is processed based on a consent.
What Other Personal Information Do We Collect and Why?
In this section, we explain the personal information we collect from you when you interact with us online and offline. Where we explain why we use this information, we have also referred to the relevant legal basis which we consider applies to the processing, as explained in the section above. Presenting the information in this way will make it easier for you to understand your rights in relation to your personal information, and this is explained further below in the sections headed “Your Rights to Access your Personal Information” and “Your Rights Under DP Law”.
We automatically collect standard internet and website log information to understand how our website visitors behave, which we use to improve your experience online. This may include information about your Internet Service Provider, your operating system, browser type, domain name, the Internet Protocol (IP) address of your computer (or other electronic Internet-enabled device), your access times, the website that referred you to us, the web pages you request and the date and time of those requests.
When you use any of the services below, you may need to provide us with some additional personal information so that we can liaise with you in order to deal with your request, claim and/or customer account registration. If you do choose to provide us with your personal information, we will collect that information for our own use and for the purposes described in this notice.
- Use our ‘live chat’ facility to speak to one of our Customer Service Advisors.
- Contact us by email using the information on our websites.
Our Legal Obligations and/or Legitimate Interests
- We may also record phone conversations to offer you additional security, resolve complaints, for staff training purposes and to improve our service standards.
- Sign up to receive our various newsletters by email.
- Be notified of products and/or services that may be of interest to you (based on your purchase history or browsing of our websites).
How Do We Use Your Personal Information?
We have explained below the purposes for which we may use information about you. As with the section above, we have explained why we use your information with reference to the relevant legal basis. Presenting the information in this way will make it easier for you to understand your rights in relation to your personal information, and this is explained further below in the sections headed “Your Rights to Access Your Personal Information” and “Your Rights Under DP Law”.
We May Use Your Personal Information for The Following Legitimate Interests:
- To respond and/or deal with your request, enquiry or “live chat” questions.
- To process and administer your claim.
- To improve our products and services and to ensure that content from the websites is presented in the most effective manner for you and for your computer (or other electronic Internet-enabled devices).
- To administer the websites.
- For internal record keeping.
- To contact you (directly, either by the Company or through a relevant partner or agent) by email or phone for any of the above reasons.
- Where necessary as part of any restructuring of the Company or sale of the Company‘s business or assets.
- To analyse trends and customer journeys in using and accessing our websites.
- For the Company to present a claim on your behalf.
- Subject to your consent where required under applicable laws, to carry out direct marketing and/or e-mail marketing.
Our Legal Obligations
- Where we present a claim to the relevant lender and/or relevant statutory bodies in order to proceed and/or settle your claim.
- Monitoring and recording of telephone calls and email communications when necessary for compliance with regulatory rules or self-regulatory practices or procedures relevant to our business, for quality, training and security purposes; and
- For compliance with our legal, regulatory and other good governance obligations.
This list is not intended to be exhaustive and may be updated from time to time as business needs and legal requirements dictate. Some of the personal information that we maintain will be kept in paper files, while other personal information will be included in computerised files and electronic databases.
We may convert your personal data into statistical or aggregated data in such a way as to ensure that you are not identified or identifiable from that data. We may use this aggregated data to conduct market research and analysis, including to produce statistical research and reports. For example, we may produce reports on which of our product and services are most popular. We may share aggregated data in several ways, including for the same reasons as we might share personal data (see below).
In addition, we may use pixels or transparent GIF files, to help manage online advertising.
How Long Do We Keep Your Personal Information For (And The Criteria Used To Determine This)?
Your personal data will not be kept for longer than is necessary to fulfill the specific purposes outlined in this notice and to allow us to comply with our legal requirements.
The criteria we use to determine data retention periods include the following:
(i) Retention in case of queries. We may retain it for a reasonable period (up to 6 months) after you have enquired about one of our products or services in case of follow up queries from you;
(ii) Retention of claims. We may retain it for the period in which you might legally bring claims against us (in the UK this means we will retain it for 6 years) if and to the extent this is relevant; and
(iii) Retention in accordance with legal and regulatory requirements. We will consider whether we need to retain your personal data after the period described in (ii) (above) because of a legal or regulatory requirement. Some or all of these criteria may be relevant to retention of your personal data collected in connection with our products and services.
If you would like further information about our data retention practices please contact us (see below).
How We Share Your Information with Regulatory and/or Statutory Bodies
As well as using your information to present and progress your claim to your lender, we may on occasion present your information to regulatory or statutory bodies. This will be done in order to seek resolution in cases where disputes have arisen and/or settlement is being delayed.
To do this we will supply your information from your claim application as detailed previously and will not do so unless prior approval has been granted by you.
Information on these bodies can be found at:
How We Share Your Information with Other Legal Service Providers
On occasion, in order to progress a disputed claim, we may seek legal advice and/or secondary opinion in order to seek a settlement or to challenge the existing legal process.
To do this, we will supply your information from your claim application for review as detailed previously. We will advise you at the time who this information is to be shared with should this occur and will not undertake such action unless prior approval has been sought and granted by you.
Does the Company Share My Personal Information with Third Parties?
Your personal information will be made available for the purposes mentioned above (or as otherwise notified to you from time to time), on a ‘need-to-know’ basis and only to responsible management, accounting, legal, logistics, audit, compliance, information technology and other corporate staff who properly need to know these details for their functions within the Company. Please note that certain individuals who will see your personal information may not be based at the Company (please see below).
We may share personal information within the Company
as needed for reasonable management, analysis, planning and decision making, including in relation to taking decisions regarding the expansion and promotion of our product and service offering, order or customer request fulfillment and for use by those companies for the other purposes described in this notice.
Your personal information may also be made available to third parties (within or outside the Company) providing relevant services under contract to the Company (see below for further details) to help us provide our services and products to you. Third parties in this context means other entities within the Company providers to the Company of responsible management, accounting, legal, logistics, audit, compliance, information technology, marketing and other services. This may also include providers of data storage and database hosting services, IT hosting and IT maintenance services. These companies may use information about you to perform functions on our behalf.
We will not sell your personal information to any third party other than as part of any restructuring of the Company or sale of a relevant Company business.
Will My Personal Information Be Transferred Abroad?
We have explained above how your personal information may be shared outside of The Company. As part of this, including for instance where we work with service providers, your personal information may be transferred to countries outside the European Economic Area which don’t have equivalent standards of protection under their legislation and on these occasions, we will take other steps to protect the data as required under DP Law.
Managing Your Marketing Preferences
We may wish to provide you with information about new products, services, promotions and offers, which may be of interest to you. We may also invite you to take part in market research or request feedback on our products and services. This communication may occur by email, telephone, post or SMS. We will seek your consent for this when necessary under DP Law. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data and if you do not wish to consent then please do pay attention to the marketing consent checkboxes.
You also have the right to ask us not to process your personal data for marketing purposes at any time. This means you can change your mind about receiving marketing communications from us when you have previously consented to this. You can opt-out of receiving such communications by clicking the “unsubscribe” link on any email that we send to you or by emailing our Customer Service team at firstname.lastname@example.org at any time.
Please note that marketing communications are not the same as “information only” communications and that consents are not usually required in order for us to communicate with you about the products or services you have enquired about or have signed up to obtain through the websites, using contact details you have provided for this purpose.
Your Rights to Access Your Personal Information
You have a number of other rights in respect of your personal information under applicable DP Law. These include the right to access or obtain copies of your personal information and to have inaccurate information about you corrected.
To exercise your right to access your personal data please write to our Customer Services Team at Henderson Lawyers Ltd, Unit 2, Ashbrook Office Park, Longstone Road, Heald Green, Manchester M22 5LB.
Your Rights Under DP Law
As well as the right to access the personal information we hold about you, you have a number of other rights in respect of your personal information under DP Law. These may include (as relevant):
- The right to access or obtain copies of your personal information that we hold (see above).
- The right to rectification, including to require us to correct inaccurate personal data.
- The right to request restriction of processing concerning you or to object to the processing of your personal data.
- The right to request the erasure of your personal data where it is no longer necessary for us to retain it.
- The right to data portability including to obtain personal data in a commonly used machine-readable format in certain circumstances such as where our processing of it is based on your consent.
- The right to object to automated decision making including profiling (if any) that has a legal or significant effect on you as an individual.
- Where you have an option to provide us with your personal data or not in connection with your use of our website or in connection with any of our products or services, you have the right to be informed about the possible consequences of not giving it to us.
- The right to withdraw your consent to any processing for which you have previously given that consent.
Please be aware that some of these rights will only become relevant when changes to DP Law come into force in May 2018.
Please contact us at email@example.com if you would like to exercise any of your rights explained above in relation to your personal information.
Your Right to Complain to The Data Protection Supervisory Authority
Without prejudice to any other administrative or judicial remedy you might have, you have the right to lodge a complaint with the UK’s Information Commissioner if you consider that we have infringed applicable data privacy laws when processing your personal data.
In the UK the Information Commissioner’s Office can be contacted using the following link: https://ico.org.uk/.
Keeping You Informed
We will keep your details on record until we have completely dealt with your request, enquiry or application and then for a reasonable period afterwards, in accordance with data protection and other applicable legislation.
The Company may keep your details on record for as long as is necessary for the purposes set out above and will then endeavour to delete your details in accordance with data protection and other applicable legislation.
Changes to This Notice
We keep this notice under regular review. We may change this notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. The date at the top of this notice will be updated accordingly and we encourage you to check this from time to time for any updates or changes. Where you have provided us with your email address, we may also contact you to let you know that we have updated the notice. We may also take that opportunity to ask you if you would like to update your marketing preferences.
By using our websites, submitting your personal information to us, registering an account, registering a customer credit account or interacting with us in other ways, you consent to the use of your personal information as described in this notice (as amended from time to time).
This notice does not extend to your use of, provision of data to and collection of data on any website not connected to us to which you may link to by using the hypertext links within our websites.
If you have any questions about this notice, please contact us:
Henderson Lawyers Ltd,
Unit 2, Ashbrook Office Park,